5 Ways Technology Can Save Money for Your Business in 2017

Accounteks ConsultingBudgeting

The year 2017 is approaching fast. That means it is time to plan your business strategies and budget for the upcoming year. Besides developing strategies to improve profits, you can look for ways to reduce costs.

Here are five ways you can use technology to save money:

Upgrade Your Computers and Other IT Assets

It might seem contradictory, but spending money to upgrade your computers and other IT assets can actually help your bottom line. For example, having slow computers or computer screens so small they are hard to read hurts employees’ productivity and subsequently, your profitability. Plus, employees might become so frustrated that they start using their own personal computing devices for work, which poses a security risk.

Have a Disaster Recovery Plan

As the old adage goes, “If you fail to plan, then you plan to fail.” When it comes to disaster recovery, nothing could be more accurate. If something happens to your office, will your employees be able to work from home? Do you have an alternate plan for your phones? Where would you temporarily set up shop? How quickly could you get technology equipment you need to function like computers, scanners, or printers? How will you access the Internet?

Mailbox Continuity

Employees today demand access to key information anytime, anywhere from devices and applications that suit their needs, not what is convenient for administrators. IT companies have the added challenge of protecting clients against advanced threats, whether someone is accessing email from a secure network or through a mobile connection. Employees want to find any file or email they have ever sent or received within seconds. To add to the challenge, IT companies need to apply corporate and compliance policies consistently. Businesses expect email to be 100% available – without massive investment and dedicated resources. With a mailbox continuity solutions, downtime is a thing of the past. In the event of a sudden email outage or planned downtime, mailbox continuity provides uninterrupted access to live and historic email and attachments from the Cloud using everyday tools like Outlook for Windows, the web and mobile applications to name a few. Employees get guaranteed access to email, from anywhere, on any device. Administrators can do it all without expensive hardware and software.

Take IT to the Cloud

Thanks to virtualization technologies, high-speed networks, and highly capable web browsers, there are many different types of IT services now available through the cloud. You can go big (have your entire IT infrastructure in the cloud) or small (have a single application in the cloud). Depending on the type of cloud service you choose, you can reduce or eliminate capital expenses, licensing fees, maintenance costs, and more. Your IT service provider can help you determine how your business can best take advantage of the cloud.

Go Digital

Going digital is a catch phrase for a simple concept — using and storing digital files rather than paper copies when possible. For example, instead of printing and mailing paper copies of invoices, you can send them via email.

Going digital has many benefits. You will save money on postage and business supplies (e.g., paper, printer ink). Having a paperless office will also save employees time since digital files are easier to organize and search. This will improve employee productivity, which in turn will increase your profitability. Plus, going digital helps save the environment, as you are using less paper and creating less garbage (e.g., printer cartridges). As a bonus, letting your customers and the community know that you are going green can boost your business’s reputation.